For ambitious companies, the need to build global teams has never been clearer, but for those just beginning their international hiring journey, the path can feel uncertain. Too often, organizations dive into the process only to find themselves stalled at the very first step: pinpointing where to source the right talent in new markets. The challenge isn’t just about finding exceptional candidates; it’s about balancing speed, timing, and precision, identifying high-potential markets, engaging talent, and extending offers, all while navigating the complexities of onboarding through an Employer of Record (EOR).

The stakes are high. Teams may invest significant time and resources vetting EOR partners, only to lose their top candidate to a competing offer or mismatched expectations, leaving them back at square one. At Borderless AI, we believe sourcing top international talent shouldn't be a guessing game. This guide is designed for HR leaders, founders, and People Ops professionals who want to take the uncertainty out of global hiring. We’ll show you how to start with the “where”, using market mapping and data-driven insights to strategically spot and secure the best talent for your organization, wherever opportunity leads.

Why Global Hiring Is a Game-Changer

Let’s get honest: global hiring used to be the exclusive territory of multinationals with deep pockets and armies of lawyers. Not anymore. With remote work, digital onboarding, and compliance tech, even startups and mid-size companies can access the world’s best talent.

Why does this matter?

  • A world of skills: Don’t let geography dictate your hiring. The right developer, marketer, or designer might be in Lagos, Lima, or Lisbon.

  • Faster scaling: Tackle new markets and projects by hiring local experts—no need to wait for local talent shortages to ease.

  • Cost optimization: Salary expectations and benefits can vary by region, helping you stretch your budget further (see cost comparisons).

  • Always-on teams: With colleagues in different time zones, work moves forward around the clock.

  • Diverse thinking: International teams challenge old habits and spark creative solutions.

But let’s be clear: the rewards are big, and so are the risks. That’s why understanding how to hire internationally—without running afoul of compliance or culture—is essential for every modern HR leader.

How to Hire Internationally: Your Four Main Options

There’s no universal playbook for building a global team. Instead, you have four main approaches—each with its own trade-offs. Here’s what works, when, and why:

1. Local Entity Setup

Setting up your own legal entity in another country means going all in. You register a business locally, open bank accounts, and comply with local regulations.

  • Best for: Large-scale, long-term hiring in one country

  • Timeline: 3 to 12 months

  • Typical Cost: $15,000–$50,000 CAD (country-dependent)

  • Pros: Full control, direct local presence

  • Cons: High upfront cost, ongoing compliance, slow to launch

2. Employer of Record (EOR): The Easy Button

An Employer of Record (EOR) acts as the legal employer for your international hires. You manage the work; the EOR handles the contracts, payroll, and compliance.

  • Best for: Hiring in multiple countries, testing new markets, fast scaling

  • Pros: Quick onboarding, lower risk, no need to set up a local company

  • Cons: Per-employee monthly fees, less direct HR administration

Borderless AI’s EOR services make it possible to hire in 170+ countries, onboarding talent in days with zero-deposit payroll.

3. Direct Contracting

Hiring global freelancers or contractors is fast and flexible. They handle their own taxes and benefits—but there’s a catch: misclassifying workers can lead to serious legal headaches.

  • Best for: Project-based work, short-term roles, market testing

  • Pros: Flexibility, speed, cost-effective

  • Cons: Misclassification risk, less loyalty, limited oversight

Watch out: If contractors behave like employees, set hours, company tools, exclusive work, local authorities may reclassify them. That’s not a risk worth taking.

4. Relocating Talent

Sometimes, you need talent physically present at HQ. Relocation means supporting visas, work permits, and logistics.

  • Best for: Roles needing in-person collaboration

  • Cons: Costs add up (legal fees, relocation support), and timelines depend on immigration rules

Your choice depends on your company’s goals, speed-to-hire needs, and long-term ambitions. Most growing teams use a mix: EOR for new markets, contractors for projects, and local entities for big bets.

Your Step-by-Step Guide: How to Hire Internationally with Confidence

Expanding your team across borders doesn’t have to be daunting. Here’s your roadmap:

1. Define the Role and What Success Looks Like

  • Can the work be done remotely, or does it require on-site presence?

  • What skills, time zone coverage, and languages are truly essential?

  • Write a clear, inclusive job description, skip unnecessary location-based hurdles.

2. Choose the Right Path

  • Local entity: For long-term, high-volume hiring

  • EOR: For rapid, compliant expansion

  • Contractor: For short-term or project-based needs

  • Relocation: When in-person is non-negotiable

Tip: Align your hiring method to your business and talent strategy, don’t let process drive your decisions.

3. Research Compensation and Benefits

  • Benchmark salaries for the country and role.

  • Decide on payment currency; plan for exchange rate swings.

  • Learn local benefits mandates (healthcare, pensions, paid leave). For example, European countries often require 20–30 days of paid vacation; Brazil mandates 30 days after a year.

  • Stand out with extras: flexible hours, learning stipends, or wellness programs.

4. Prepare Compliant Contracts

  • Draft contracts (or contractor agreements) that meet local legal standards.

  • Include job duties, pay, hours, termination terms, IP rights, and confidentiality.

  • Use the local language if required for legal validity.

5. Set Up Payroll and Ensure Tax Compliance

  • Choose reliable, local payment methods.

  • Understand and fulfill tax withholding and reporting rules.

  • Make mandatory social and pension contributions.

  • Consider partnering with payroll experts or an EOR for peace of mind (see how Borderless AI streamlines this).

Navigating Compliance and Risk: What to Watch For

Global hiring is transformative, if you get compliance right. Here’s what you can’t afford to miss:

Worker Misclassification

Blur the line between contractor and employee, and you could face fines, back taxes, and legal action. Every country has its own tests, but if you control the worker’s schedule, provide tools, or they only work for you, you’re likely responsible for full employment compliance.

Solution: Use local legal expertise or an EOR to ensure correct classification.

Permanent Establishment (PE) Traps

Have employees signing contracts or making big decisions in another country? Local tax authorities might decide you have a “permanent establishment,” exposing you to corporate taxes.

Reduce risk: Centralize authority, limit local decision-making, or use an EOR (they’re the legal employer).

Intellectual Property (IP) Protection

IP laws aren’t the same everywhere. Without robust contracts, you might not actually own the work your global team creates.

  • Always include clear IP assignment and confidentiality clauses

  • Understand local IP law and enforcement

  • Keep detailed records

Data Privacy and Security

Regulations like Europe’s GDPR or Canada’s PIPEDA set strict rules for handling employee data. You may need local consent forms and secure storage.

International Payroll and Benefits: Taking the Stress Out of Global Pay

Payroll is where international hiring can get messy. Multiple currencies, tax regimes, and local benefits can make even experienced HR pros nervous.

Here’s how to make it seamless:

  • Use payroll systems that handle local currencies and automate exchange rates.

  • Remit taxes and social contributions as required by local law.

  • Provide pay slips and documents in the required format and language.

  • Know which benefits are mandatory (health, pension, leave) and which make you an employer of choice.

Want to avoid the headaches? EORs like Borderless AI handle compliance, taxes, payroll, and even onboarding, so you can focus on building your team.

How Technology Is Redefining International Hiring

The old approach to global hiring was slow, manual, and full of paperwork. Today, automation, AI, and digital onboarding make it easier than ever to build a borderless team.

  • AI-powered compliance: Real-time contract reviews against local laws, so you’re always up to date.

  • Digital onboarding: Seamless, consistent experiences for every new hire, wherever they are.

  • Automated global payroll: Payments, taxes, and reporting handled transparently and on time.

Borderless AI brings all these together, streamlining hiring, compliance, and pay in 170+ countries, with no upfront deposits. That’s how you turn global hiring from a bottleneck into a business advantage.

Building a High-Performing International Team

Hiring across borders is just the start. Leading a thriving global team requires intention and empathy.

  • Communicate, then communicate again: Regular check-ins, clear documentation, and sharing meeting notes keep everyone aligned.

  • Celebrate diversity: Recognize local holidays, encourage knowledge sharing, and provide resources in multiple languages.

  • Champion inclusion: Make sure remote voices are heard and achievements are celebrated, wherever your people are.

Bottom line: International teams need real investment in culture, onboarding, and ongoing support. Set the tone early, and your global team will thrive.

Reflect, Act, and Grow: Your Next Steps

Hiring internationally isn’t just about filling open roles. It’s about unlocking new markets, fresh perspectives, and economic opportunity for everyone involved. With the right partners, processes, and technology, even small and mid-sized companies can build global teams with confidence and heart.

At Borderless AI, our mission is to empower HR leaders like you to build teams without borders, guided by trust, innovation, inclusivity, and impact. We’re not just a platform; we’re your partner in shaping the future of work.

Ready to make your next hire a global one? Opportunity shouldn’t have borders. Let’s shape the future of work together.

FAQs: How to Hire Internationally, Your Biggest Questions, Answered

Can a US or Canadian company hire a foreign employee remotely?
Absolutely. You can hire via an Employer of Record (EOR), as an independent contractor, or by setting up your own local entity. Each method has unique compliance needs, choose what fits your growth stage and risk profile.

How do companies pay international employees without big upfront deposits?
Platforms like Borderless AI offer zero-deposit payroll, handling payments and compliance so you don’t have to set up local bank accounts or make large advances.

What documentation is required for international hires?
You’ll need locally compliant contracts (often in the local language), tax forms, proof of identity, and work permits or visas if you’re relocating talent.

How can companies protect intellectual property when hiring overseas?
Use clear IP assignment and confidentiality clauses in every contract, and ensure they align with local IP laws. An EOR or legal expert can help you lock this down.

What are the tax implications of hiring internationally?
Expect to handle employee and employer taxes, social contributions, and—if you create a permanent establishment—corporate taxes locally. An EOR can help you navigate these waters and stay compliant.

Still have questions about how to hire internationally?
Explore Borderless AI’s global hiring solutions or reach out for a personalized roadmap. We’re here to help you turn global hiring from a challenge into your company’s next chapter of growth.