Offboarding is the final step in the employee lifecycle; it’s a process that separates employees from their employer following a resignation.
Offboarding is the final step in the employee lifecycle; it’s a human resources process that separates employees from their employer following a resignation or termination.
The main purpose behind the offboarding process is for employers to maintain positive relations with the employee who is resigning or being terminated.
The offboarding process is beneficial for employers in several ways, such as:
Offboarding happens during the last week of the employee’s tenure with the company.
To guarantee the offboarding process is seamless and satisfactory, follow these guidelines.
Documentation
Make sure all the appropriate documentation is collected and signed from the departing employee, such as the termination or resignation notice. Either notice should state the departure date of the employee.
Transfer of knowledge
Ensure that the departing employee has a replacement, even if it’s just temporary.
Return of company equipment
Send clear documentation to the employee that outlines the process of returning company equipment, such as laptops, monitors, or phones.
Workflow and accounts removal
Once the employee has exited, make sure they no longer have access to workflow tools and processes.
Payroll and benefits
Have the employee’s final paycheck ready. This may include unused vacation pay, reimbursements, unpaid bonuses, and other payments. Also, close out the employee’s benefits plan and provide the employee with the required tax documents. Once the final payment is made, remove them from payroll.
Update the company
When an employee exits, make sure to update the employee directory and company website. Notify other employees and clients as well. Doing this will guarantee a smooth transition.
Hold an exit interview
In an exit interview, ask the employee as to why they’re leaving and if they have feedback for their team, the manager, or the company.
When you hire international employees, let Borderless help. Our team will guide you through the entire employee lifecycle. Book a demo today.
