Hot desking is the practice of allocating office desks to workers as required or on a rotating system, rather than giving each worker their own desk.

‍

Benefits for Employers

Hot desking is ideal for organizations that operate using a hybrid work model. During hybrid work, the entire office of employees is never present all at the same time, removing the need for dedicated work spaces. 

As a result, organizations save money on office rentals and furniture/equipment. They can operate within smaller spaces, removing the need for office desks, chairs, monitors, keyboards, and so on. 

‍

Benefits for Employees

Hot desking encourages flexibility and forces individuals from different teams to sit together and connect instead of just building relationships with those they sit with by default (typically team members). 

Hot desking also allows for a fresh change of scenery for employees who may predominantly work from home. The flexibility inherent with hot desking provides a sense of choice in the workplace, which empowers employees. 

‍

Things to Consider When Hot Desking 

• ‍Treat the Hot Desk Like Your Own: The very nature of hot desking means someone will undoubtedly be in the same seat as you eventually. Ensure to keep the space clean and tidy.
  ‍
• ‍Sharing Is Caring: While desks are not assigned in a hot desk environment, there may be some days where certain team members need to be in the office at once, sitting close by to work on projects. Remain flexible and open-minded.
  ‍
• ‍Enact Processes: Some offices will develop a booking system for employees to guarantee seating when you come into the hot desking office environment. Be sure you are informing your employees of this process so teams can book and ensure they have a place to go when they are in the office.